Annual Local Grade Crossing Surface Program Call for Projects

Posted on July 11, 2024 by John LaMacchia

The Michigan Department of Transportation (MDOT) Office of Rail is now soliciting competitive applications from local road agencies who wish to partner with railroads to improve the condition of railroad crossing surfaces within their communities.

This year’s program will continue to use the OneSpan on-line application tool as introduced last year. The OneSpan platform complies with the State’s requirement for collecting and certifying electronic signatures. Applicants will be required to accept the Agreement to Electronically Sign State of Michigan Documents prior to completing the 2071 application form. Click here for details and instructions available on the MDOT Office of Rail website.

As always, there is no cost or obligation for local road agencies to participate in this program. If selected, projects are covered by 60% state funding with a 40% railroad match.

This program is specifically for the repair or reconstruction of railroad crossing surfaces and only covers work items that are to be performed by the railroad company. By law, roadway approach repairs remain the responsibility of the road agency and the establishing legislation specifically excludes roadway approach work from participation in crossing surface project awards.

Guidance for the 2025 Program follows below:

  • Applications may only be submitted by local road authorities, in cooperation with a participating railroad.
  • Applications must include detailed railroad estimates, proof of 40% railroad match, and updated traffic counts.
  • Eligible project costs include materials, labor and equipment for railroad work items: engineering costs and roadway approach work are not eligible.
  • Applications will be accepted if received via OneSpan by September 30, 2024.
  • Project selection will be in compliance with the criteria established by law.
  • Applications will be evaluated and projects should be selected/announced by late November.

It is incumbent upon railroads and road agencies to work together to assure that applications are complete and accurate. It should also be noted there are significant public advantages if a proposed project includes coordinated adjacent road work. Therefore, road agencies are encouraged to seek opportunities to combine adjacent roadway surface improvement projects with any pending railroad crossing surface applications, as this project category will receive priority consideration in the 2025 Program.

Application materials and instructions are available on-line and can be found by clicking here. Please feel free to contact the Local Grade Crossing office directly at 517-897-2103 if you have any questions.

John LaMacchia is the League’s director of state & federal affairs. He can be reached at [email protected] or 517-908-0303.

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