Frequently Asked Questions (FAQ)
Can tapes of council meetings be disposed of as soon as minutes
are transcribed and approved?
Tapes of meetings (for whatever purpose) fall under the definition
of a public record and cannot be disposed of unless there is an approved
disposal schedule. If your city or village has adopted Schedule 8, an
MML publication, Records
Management for Michigan Municipalities : A Suggested Retention and Disposal
Schedule (Now available
online!), the tapes may be disposed of when minutes
have been approved. If you want to dispose of them under a different schedule,
contact the Archives Section of MI Department of State (517-373-1400)
for forms and instructions on submitting an alternate disposal schedule
or access their web site for records management information for local
governments at www.sos.state.mi.us/history/archive/local.